Policies

Supporting a space of Connection

At Womanspace, everything we offer is rooted in a shared intention; to create a space where people feel welcomed, respected, and connected. These guidelines and policies are here to support that intention. They help our programs run smoothly while honoring the care and consideration that make this community feel like home.



We invite you to read through these with that spirit in mind. They are not just rules, but shared agreements that allow all of us to feel safe, supported, and able to fully engage in the experience.

Community Guidelines | General Policies | Program Participant Policies | Volunteer Policies

Community Guidelines

At Womanspace, we are co-creating a space rooted in respect, openness, and connection. These shared guidelines help ensure that everyone—participants, volunteers, and visitors alike—feels safe, welcomed, and able to fully be themselves.

Respect & Inclusion

• Please honor the diversity of identities, experiences, and perspectives within our community.
• Communicate with kindness and consideration.
• Discrimination, harassment, and harmful behavior are not part of this space.

Shared Responsibility

• Ensure a great experience in our programs for yourself and others by contributing at an appropriate level.
• Be mindful of how your actions, words and tone impact others.

Accessibility & Awareness

• Be respectful of the differing needs, sensitivities, and comfort levels in our community.

General Policies

These policies help support the practical flow of programs and the care of our shared space.

Program & Event Registration

• Please register within two days of the program start date or by the indicated registration date for events. This helps us determine if programs have enough attendance to be held.
• Programs are filled on a first-come, first-served basis.
• Payment is required at the time of registration. We cannot hold spots in our system.
• We accept credit cards, debit cards, Google Pay, Apple Pay, Venmo, PayPal, checks and cash for payments.
• If paying by check or cash, you must come to the office to register.
• If paying by credit card, debit card, Google Pay, Apple Pay, Venmo, PayPal, we request that you pay the 4% processing fee to cover our costs.
• If you need help with registration or payment, please call or come to the office.

Cancellation & Refunds

• We will refund program or event fees within three days of the start date.
• If you cancel 7 or more days in advance, your payment will be refunded minus a $10 non-refundable deposit and a 4% service fee.
• If you cancel 4–6 days in advance, your payment (minus the deposit) can be transferred to another program.
• Within 3 days of a program, refunds are not available.
• If Womanspace cancels a program, a full refund will be provided.
• Womanspace does not offer refunds for missed classes in multi-class programs.

Media & Privacy

• Photos may occasionally be taken during programs or events to share the spirit of Womanspace.
• If you prefer not to be in a photo, please let the photographer know.

Dogs

• Dogs are welcome on the property when on a leash and under your care.
• To support a focused and comfortable environment, dogs are not permitted in the studio or main building during classes.
• Please clean up fully after your dog so the space remains welcoming for everyone.
• Dogs must not be left unattended on the property due to wildlife and safety concerns.
• We may ask owners who do not follow these guidelines to not bring their dogs in the future.

Program Participant Policies

We’re grateful you’re here. These guidelines help create a meaningful and supportive experience for all participants.

Participation

• Strive to attend every class in a multi-class program, as many programs build over time.
• Please arrive on time to support the flow of the group experience.
• We do not offer refunds for missed classes in multi-class programs.

Art Class Expectations

• Bring the tools and materials that are needed for your class unless the class description indicates otherwise.
• Please treat provided materials, tools, and the studio with care.
• Clean up your space after use so it’s ready for the next person.
• Bring a towel to minimize the use of paper towels and support our mission of environmental stewardship.
• Be mindful of others’ creative process and personal space.

Waitlists

• If a program is full, you may join the waitlist.
• If a spot becomes available, you will be contacted. 
• Timely response is needed to secure your place. Allowed response time will vary depending on the nearness of the class start date and other factors.

Cancellations

• Please refer to our Cancellation & Refund Policy above for full details.

Age Guidance

• Most art programs are designed for ages 16+, and non-art programs for 18+, unless otherwise noted.

Volunteer Policies

Volunteers are an essential part of the Womanspace community, helping to sustain and nurture the space for others.

Commitment & Communication

• Please communicate proactively about availability and scheduling.
• If you have any questions about opportunities or assignments, please ask.
• Have fun and make new friends! (Optional, but encouraged.)

Cancellations

• If you are unable to attend a scheduled shift, please call us at 815-877-0118 to let us know as soon as possible.

Tracking Hours

• Please track and submit your volunteer hours in our online system so we can properly acknowledge your contributions and provide required non-profit reporting.